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Steps to Going Live - Trust Accounting


This article is a guide to what steps will need to be performed both prior to and on your live day with RMS.


Your trainer will work through these steps with you as all steps may not apply depending on the system you have purchased and what modules you are using.

Steps to Going Live


Ensure every apartment has an owner attached.

Go to Reports > Owner Accounting > Owner List.  Select Show Areas, tick Include areas without an attached owner then build.


Ensure every apartment has their EOM Commissions entered.

Go to RMSWEB > Utilities > Owner Accounting > EOM Commissions.  Search through this list by category to ensure all commissions are entered.


Ensure all future reservations are saved into the system including those that will cross over the Live Date selected.  All past reservations with an outstanding balance must also be entered with the correct balance.

Once entered you can build the Reservation List to ensure all reservations are in the system.

Go to Reports > Daily > Reservation List.  Select a long date range to cover all reservations entered then build.


Ensure all future deposits are receipted into the system against the appropriate reservations. 

It is important for your first live days balancing that all future deposits are already in your RMS system.

All deposits should be receipted using the receipt type of Direct Credit and receipted on the same day for easier balancing at your first EOM.


Ensure that your future deposits balance in RMS to your previous system; this is completed by printing off the Monies Held in Trust report in RMS.  Your MHIT from your previous systems last EOM must mat the MHIT in RMS for the same EOM date.

Go to Reports > Owner Accounting > Monies Held in Trust> Select the correct date then build.


Ensure within your Bank Reconciliation screen that all deposits receipted are marked off as presented.  Enter any outstanding deposits as + and payments as – within the adjustments screen.

Go to Utilities drop down menu > Bank Reconciliation.


Long Term Rentals – Ensure all repeat charges are entered into RMS against the appropriate reservations.

To balance all rentals you can build the In House Guest Balances report.

Go to Reports > Accounting > In House Guest Balances.  Select Long Term Reservations Only then build.


Ensure all Owner balances are correct with previous system.  All credit balances must be receipted onto the owner view.  All debit balances must be charged to the manager view.

Go to Reports > Owner Accounting > Trust Summary for a summary of all owner account balances.


Ensure all purchased modules are installed and tested.

Live Day


Close off Banking Summary, before completing any receipts on this day.

Go to Reports > Owner Accounting > Banking Summary.  Select Deposit Slip, tick Close Deposit Slip then build.

Select EFTPOS Summary, tick Close EFTPOS Banking Summary then build.


Turn on EOD if required.  Ensure client has EOD Guide from Knowledge Base, change according to clients preference.


Check In each reservation that crossed over your Live Date.



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Last modified
09:26, 17 Oct 2013


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