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Steps to Going Live - Owner Accounting

Overview

This article is a guide to what steps will need to be performed both prior to and on your live day with RMS.

Feature

Your trainer will work through these steps with you as all steps may not apply depending on the system you have purchased and what modules you are using.

Steps to Going Live

 

Ensure all areas required have an owner attached.

Go to Reports > Owner Accounting > Owner List.  Select Show Areas, tick Include areas without an attached owner then build.

 

Ensure all areas with an owner have their EOM Commissions entered.

Go to RMSWEB > Utilities > Owner Accounting > EOM Commissions.  Search through this list by category to ensure all commissions are entered.

 

Ensure all future reservations are saved into the system including those that will cross over the Live Date selected.  All past reservations with an outstanding balance must also be entered with the correct balance.

Once entered you can build the Reservation List to ensure all reservations are in the system.

Go to Reports > Daily > Reservation List.  Select a long date range to cover all reservations entered then build.

 

Ensure all future deposits are receipted into the system against the appropriate reservations.  It is important for your first live days balancing that all future deposits are already in your RMS system.

All deposits should be receipted using the receipt type of Direct Credit and receipted on the same day for easier balancing at your first EOM.

 

Ensure that your future deposits balance in RMS to your previous system; this is completed by printing off the Advance Deposits report in RMS, the credits shown on this report to balance to a similar report in your previous system.

Go to Reports > Accounting > Advance Deposits > Select a long Date Range, Choose Future Arrivals then build.

 

Long Term Rentals – Ensure all repeat charges are entered into RMS against the appropriate reservations.

To balance all rentals you can build the In House Guest Balances report.

Go to Reports > Accounting > In House Guest Balances.  Select Long Term Reservations Only then build.

 

Ensure all Owner balances are correct with previous system.  All credit balances must be receipted onto the owner view.  All debit balances must be charged to the manager view.

Go to Reports > Owner Accounting > Trust Summary for a summary of all owner account balances.

 

Ensure all purchased modules are installed and tested.

Live Day

 

Close off Deposit Slip if being used.

Go to Reports > Accounting > Deposit Slip.  Select Deposit Slip, tick Close Deposit Slip then build.

Select EFTPOS Summary, tick Close EFTPOS Banking Summary then build.

 

Turn on EOD if required.  Ensure client has EOD Guide from Knowledge Base, change according to clients preference.

 

Check In each reservation that crossed over your Live Date.

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Last modified
09:26, 17 Oct 2013

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