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Session 4

Overview

This article will take you through the steps on how to add your Tariffs (Rates) into RMS, so that your RMS system can automatically calculate your rates when making a reservation.

Tariffs (Rates) - Chart vs Traditional

RMS has two seperate ways to enter your tariffs, the first being through the Tariff/Availability Chart, the second is using the traditional tariff setup. 

You are able to use both methods, For Example, you may wish to setup a Stay 7 Pay 6 tariff using the traditional method BUT setup your standard nightly tariff using the Tariff/Availability Chart.

Which method do you use for your tariffs? 

This section has been designed to assist you in finding that answer.

If you are using the RMSOnline module and have chosen to link your property to any of the RMS Integrated Sites (CLICK HERE FOR THE LIST) you will need to use the Tariff Availability Chart for your tariff setup as these agents can only read from the chart tariffs.

If you are using the RMSOnline module and have chosen to link your property to any of the Integrated Channel Managers (CLICK HERE FOR THE LIST) OR are using the RMS Bookings from your Website link you have the option of using either method.

We suggest that you watch the videos in all three (3) sections of this article before starting to enter your tariffs to ensure that you make the choice that best suites your property.

Watch the short video below which outlines the differences.

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Minimum/Maximum Nights Explained

This short video will take you through how minimum nights work in RMS, we recommend that you watch this video before starting your tariff configuration.

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Tariff/Availability Chart - RMS Recommended

The Tariff/Availability Chart gives you a flexability with your tariffs that you dont get with a traditional setup.

Why is this method RMS Recommended?

  1. The chart allows you to quickly and easily see the tariff that is available on any given date
  2. You can manually override a tariff in seconds
  3. You can change your travel agent allotments quickly
  4. You can perform a stop sell of allotments in two simple clicks
  5. You can activate sales that will appear on your RMS online booking page

Below we have provided short videos on each element required when adding a chart tariff.  This setup has been based on a rate sheet for Mexican Shores (CLICK HERE TO SEE A COPY OF THE RATE SHEET)

Tariff Types

Tariff Types are the first element that needs to be entered when adding tariffs into RMS.  Tariff Types are the description of the Tariff you are charging, For Example, Rack Rate, Corporate Rate, Online Special etc.

It is important to note that you do not require one for every category or tariff that you wish to enter.  One tariff type can be linked to many categories and tariffs.

The only time you will need to add a second tariff type into your RMS system is if you wish to run two seperate tariffs at the same time for the same category.

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Adding the Tariff

Chart Tariffs are where you link your period (seasons) to your tariff (being the amount to charge nightly).

Please ensure that before watching this video you print off a copy of the Mexican Shores Rate Sheet which can be found using the link just about Tariff Types.

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Traditional Tariffs

Traditional Tariffs are made up of 4 seperate elements;

Tariff Types, Tariff Periods, Tariff Tables all held together by the last element the Tariff Lookup.

Below we have provided short videos on each of the 4 elements including three (3) different Tariff setup options.  This setup has been based on a rate sheet for Mexican Shores (CLICK HERE TO SEE A COPY OF THE RATE SHEET)

Tariff Types

Tariff Types are the first element that needs to be entered when adding tariffs into RMS.  Tariff Types are the description of the Tariff you are charging, For Example, Rack Rate, Corporate Rate, Online Special etc.

It is important to note that you do not require one for every category or tariff that you wish to enter.  One tariff type can be linked to many categories and tariffs.

The only time you will need to add a second tariff type into your RMS system is if you wish to run two seperate tariffs at the same time for the same category.

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Periods

Tariff Periods define your seasons, or in other words, tell RMS when your Tariff should increase and decrease.  Some examples of common periods are, Public Holidays, Christmas, Low Season or School Holidays.

Periods added into RMS can overlap, therefore you should start with your longest period, normally a low season, then build your other seasons ontop of this.

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Standard Tariff Table

Tariff tables define the amount RMS will calculate for your guests stay.  This section also covers how to add deposit rules and extra charges for additional adults and children.

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Package Tariff Table

Package Tariff Tables allow you to create Bed and Breakfast Packages and much more!

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Per Person Tariff Table

Per Person Tariff Tables allow you to create a tariff that is charged on the number of adults and children on a reservation.

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Tariff Lookups

The last piece of the Traditional Tariff puzzle.  This element links together the Tariff Type, Category, Tariff Period & Tariff Table to form a Tariff which can be calculated automatically when adding reservations into your RMS system.

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Last modified
09:25, 17 Oct 2013

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