This article will take you through the steps to apply a sundry charge to an account.
Sundry charges are used to apply miscellaneous charges to a guest or reservation account, these charges would be for services that you offer and sell which are not included within a guests tariff, they may include the below;
Daily Newspaper Delivery
Cooked or Continental Breakfast
You may wonder why RMS has two different ways to apply a charge to an account, below is an example of the difference between a Sundry charge and a Periodic charge when applied to an account.
Periodic and Sundry charges in effect give the same result, however, the way they appear on an account is different.
In the screen shot above the first charge is a sundry charge for 2 Daily Newspapers.
The second charge is a periodic charge for 2 Daily Newspapers. Using Periodic charges allows you to show a date range that the charge is to apply to.
Begin by opening the account you wish to apply the charge to.
Using the tabs along the top of the account screen ensure that you are on the account type you wish to apply the charge to.
There are two ways you can apply a sundry charge to an account, below we have outlined both, use the one that best suits your needs.
At the top of the account you will find an icon as shown above, click this icon once to apply a sundry charge.
Once you have chosen either the icon or button in Step One the below Sundry Charge Details screen will appear.
To apply the charge in question you can use one of the following two options or a combination of depending on the charge you wish to apply.
The top section of the screen will show the 'Most Frequently Used Sundries' for your property.
If the charge you wish to apply is shown in this area and the unit price is correct for the charge you wish to apply you can simply double-click on the entry at the top of the screen and RMS will apply the charge to the account for you.
If the charge you wish to apply is shown and you wish to change the Unit Price, simply click once on the entry, this will then auto fill the bottom of the screen for you, from here you can choose to add a comment, change the quantity or change the unit price before applying the charge to the account.
If the charge you wish to apply does not exist in the 'Most Frequently Used Sundries' section you can instead use the description drop down field to select the sundry you wish to use.
Once you have selected the correct charge from the list you may choose to add a comment, change the quantity or change the unit price before applying the charge to the account.
To make it even easier to see what transactions have been applied to the account we have included a color legend for Transaction Types.
|Refundable Charge including partial and full refund|