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Refundable Sundries

Overview

Refundable Sundries are used to charge items to a guests account that will be refunded to them at the end of their stay.

Feature

Examples of why to use refundable sundry charges include, but are not limited to;

  • Key Deposits
  • BoomGate Card Deposits
  • Bonds

Important Information

Once a sundry charge has been used (meaning it has been applied to an account) you are unable to delete it or change the Tax Type, Refundable check box or Credit Note check box.  If a sundry charge is setup incorrectly and used you will need to mark it as inactive and add a new one to replace it.

Watch this short video on how to add Refundable Sundries

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Breaking down the Fields

Below is an example of a Refundable sundry charge, the fields that relate to this type of sundry have been broken down below.

Description

The description you enter here is what the guest will see when you apply this charge to their account.

Unit Price

The price for the item.  If you are entering a broad description like 'Shop Items' you may choose to leave this field as 0.00, this way when you apply the charge you will need to enter the price each time.  If the description is more specific like the one shown in the example above, and the price is always the same you may choose the enter the amount.

G/L Acc Code

Every sundry charge must have a G/L Acc Code linked to it.  When you produce your revenue reporting including Cash and Charge reports this Sundry will appear under the G/L Acc Code you have chosen.

Tax Type

Refundable sundries are normally set to Tax Free, however depending on the country you are running from this may change, if you are unsure of what to select here please consult with your accountant for guidence.

Refundable Option

This option is what turns a standard sundry charge into a refundable one, this option must be checked to create a refundable sundry charge.

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Last modified
09:19, 17 Oct 2013

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