This tutorial will take you through the basic steps to setting up your rates in the Tariff/Availability Chart for the first time.
There are two ways to access the Tariff/Availability Chart, both are outlined below;
1. The Chart can be accessed via the icon found on the top left of the screen that resembles a Calendar.
2. The Chart can also be accessed from the drop down menu on the Navigation bar under Charts.
When you open the Tariff/Availability Chart for the first time you will be presented with the below message.
This will automatically open the Tariff Type search screen, select ADD at the bottom of the screen and the below screen will appear.
The minimum that you need to entire into this screen to Save is a description in the first field.
Enter your description then choose Save/Exit.
NOTE: The RMS Online Only check box is not yet active.
Once you are back to the Tariff Type setup screen Exit back to the Tariff/Availability Chart.
When you exit back to your Tariff/Availability Chart you will see a screen similar to the below.
Each row represents a category in your system
Each column represents a date
Left click once on the first cell for one of your categories, you will be presented with a drop down list of selections similar to the below
Left click once on 'Add New Rate Table'
**From here we will break this screen down into three (3) sections
The period is the dates from and two that this rate is to be used for.
IMPORTANT THINGS TO NOTE:
The Dynamic Pricing feature allows you to automatically govern what Tariff is to be charged not only using the Tariff Periods but also on the Time out from the guests arrival and the Occupancy levels of your property on the dates the guest is in-house for.
If you wish to setup dynamic pricing choose from one of the following two options by clicking on the word.
Enter the nightly rate for this Category/Period/Tariff Type combination.
IMPORTANT THINGS TO NOTE:
Once you have entered the rates select Save.
There are two ways to control your deposits from RMS Online, one is by the rate, the other is over-riden through the Online Bookings > Options screen.
From the rate edit screen go to the Deposits tab, enter the rules for the deposit you wish to request.
For Example; if you simply wish to request 50% at the time of the booking then enter 50 into the % field shown below.
If you wish to charge for additionals above the person base on the rate tab then click on the additionals tab and enter the amount you wish to charge for additional adults, children, infants etc as shown below.
Now that you have a general tariff entered for this category select Save/Exit, this will take you back to the chart and display similar to the below.
Repeat the above steps for each category and period that you wish to enter into your system.