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Discounts as Promo Codes

Overview

This feature allows you to create a new Discount in your RMS9 system, which is then associated to Rate Types.  This discount description can then be advertised to your guests as a promo code to book online.

By creating a new Discount in your RMS 9 system, the description of the Discount becomes the Promo Code appending *D to the front of the desciption you have entered. You can then advertise this Promo Code in specials you run.

When the guest attempts to make a reservation, they have the option to enter the Promo Code (see boxed below), in turn the rate displayed for the guest will be the Rate Type associated to the Discount, in the payment summary at the bottom of the online booking page, RMS Online will apply the discount as per your setup.

The main difference between using Discounts as apposed to Rate Types for Promo Codes is that Discounts will use existing rates in your system, whereas, Rate Types will require you to enter in an entirely new rate.
 

Add a G/L Acc Code

By completing this step you will be able to easily see the amount that you have discounted to Online Bookings.  If you wish to use an existing Account Code in your system you can skip this step.

From any screen within RMS 9

Click once on Setup on the Navigation bar
Choose Accounting from the list
Choose G/L Acc Codes from the sub list

Select ADD at the bottom of the screen

Enter the relevant information into the fields named G/L Acc Code & Description then select Save/Exit.

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Adding your Discount

From any screen within RMS 9

Click once on Setup on the Navigation bar

Choose Accounting from the list

Choose Discounts from the sub list

Amount to Discount

Select ADD at the bottom of the screen

Enter the relevant information into the fields as shown below then select Save.

Discounts1.jpg

Which Categories does the Discount apply to

Go to the second tab along the top of the screen.

This screen is made up of two columns;

Left: Those Categories that cannot use this discount

Right: Those Categories that can use this discount

Move those Categories you wish to receive the discount to the right hand side of the screen using the > arrow.

HINT: >> will move all categories from one side to the other.

Discounts2.jpg

Activate this Discount as a Promo Code

Go to the third tab along the top of the screen.

To use this discount as an online promotion complete the following;

  1. Check the box named 'RMS Online Promotion'
  2. Select the from and to dates you wish this Promotion to be valid for
  3. Select the Rate Types that you wish this discount to apply to by moving them to the right hand side of the screen.

NOTE: The rate types you allow access to MUST also be assigned to the RMS Book Now Button channel.

Once completed select Save/Exit.

Discounts3.jpg

How to Use the Discount on your Online Booking page

When a guest wishes to book using the Discount Promo Code they will need to enter the promo code into the field provided on your RMS Booking Page before selecting Next >.

The promo code that you will promote is *D then the name of the discount.  For Example if your discount is called Getaway, the promo code will become *DGetaway.

NOTE: The promo code is case sensitive

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Last modified
09:03, 17 Oct 2013

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